Friday 17, Jan 2025

Administrative Secretary

Design Design LLC

Dubai, - United Arab Emirates - Salary Not disclosed

3 Years Morning Shift Full-Time

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Job Details

Category:: Administrative
Career Level:: Experienced (Non-Managerial)
Experience:: 3 Years
Required Qualification:: Adminastartion
Requires Traveling:: No
Salary:: Salary Not disclosed
Salary Type:: Per Month
Total Vacancies:: 2
Skills: providinginformation managementeditingdatareadingcorrespondencecustomeroperationsdatabasefilingteamcalls

Description

Job location: Dubai, DSO

Available to join immediately (must required)

Experience must required ay least 3 years in the same field

-Enhance effectiveness by providing information management support.

-Provides supports to all of the staff if needed to meet the deadline especially the Head of Departments.

-Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

-Organizes work by reading and routing correspondence; collecting information; and initiating telecommunication.

-Maintains customer confidence and protects operations by keeping information confidential.

-Secures information by completing database backups.

-Provides historical reference by utilizing filing and retrieval systems.

-Contributes to team effort by accomplishing related results as needed.

-File and update contact information of employees, customers, suppliers and external partners.

-Set up, copy, scan and store documents.

-Create templates

-Manage requests for documents

-File documents in physical and digital records and ensure appropriate storage

-To liaise with and distribute project related information with all levels of the project team and potentially external parties.

-Manage the processes around documentation within the organization

-Respond to calls, emails, and routine letters; direct inquiries to the appropriate person or department.

-Manage schedules and calendars; arrange, coordinate, and schedule meetings; prepare meeting documents for the Managing Partner

-Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed.

-Fulfill other secretarial duties as needed.

-Ensure all technical documents such as reports, drawings and blueprints are collected and registered in the database

-Preparing documents for the Pre-qualification such as vendor registration and tendering

Microsoft Office Experience

Job Specification

Zineb Oraj (Recruiter) is in search of talented and motivated individuals for the post of Administrative Secretary in the field of Administrative in one of their office located in Dubai - United Arab Emirates. The ideal candidate should have adminastartion qualification and atleast 3 years of experience. The position require providing, information management, editing, data, reading, correspondence, customer, operations, database, filing, team, calls mandatory skills. This is a Full-Time morning shift job.

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Administrative Secretary

Design Design LLC

Job Details

Description

Job Specification

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